Dove Lodge Annual Report 2019-2020

Income was in excess of £125,000.00 for the year rising by 4.0% from the previous year and 21% above budget. We are please to report full tenancy when the year finished.

Repairs, maintenance and freehold improvements were once again substantial this year. We were, once again, in a position to spend in excess of £25,000.00, which included refurbishments within Rooms 4, 17, 18, 23, 26, 28 and the Amberley room as well as new boilers, the Clinical room project and the Data Network.

A small deficit (5.8% of turnover) was the final result.

Staffing levels have remained at an appropriate efficient level. Having our own cleaning staff continues to have a beneficial effect.

Liquidity has been healthy this year and remains strong with the ‘net current assets’ at a level of in excess of £54k at the year end.

The Organisation’s reserves policy is in place and is constantly reviewed.

R.M.Rogers

I am pleased to report another satisfactory year with high occupancy rates throughout the period, and continued progress on improvements to the property in line with our programme of capital and maintenance work.

Dove Lodge ended the financial year with a small deficit overall but still with a satisfactory level of reserves to take forward. During the year, we exceeded expectations in terms of office rents and room hire, and my thanks go to our staff in achieving these higher occupancy rates.

Costs were a little more than expected with the need to replace our boilers towards the year-end, which was unplanned and unforeseen. However, other planned maintenance and improvements took place, ensuring the offering of Dove Lodge offices and meeting rooms remains at a high standard.

Our workforce has remained stable, enabling us to continue to enhance and improve some of our working practices with the ever-greater use of information technology. Policies have been reviewed, revised, and updated with a focus on inclusion and diversity. Work in reaching out into the local community has been ongoing with the promotion of Dove Lodge in support of the voluntary sector and local charitable groups.

This year has also seen the introduction of our Clinical Room Project. This is funded by the Safer Arun Partnership. Now up and running and being utilised by our tenants, Change Grow Live with other organisations showing interest. It is a valuable addition to our offering to our community.

To support climate change, sustainability, and the environment, we have introduced several green initiatives, such as waterless urinals and LED lighting, and this will be an ongoing theme going forward.

At the close of the year, we have had to deal with the global coronavirus crisis, impacting the offering we can provide. Our key focus for 2020/21 will be seeking to return the service to normality and in providing a safe, clean, and pleasant environment, where people can work comfortably and efficiently, in a welcoming and customer-focused service atmosphere.

Finally. I’d like to thank all our tenants, clients and visitors for their custom, and our Director and all our staff, plus my fellow Trustees for their commitment and achievements this year.

Andrew Kelly.

We come to the end of the year with a good staff team, supportive trustees and all of our offices let, alongside the excellent use of our meeting rooms. We are now oversubscribed on offices lettings as the Arun Safety Partnership decided to go ahead with the Clinical Room project.
This has however, required us to remove a meeting room from our offering until another room becomes vacant.
The trustees decided that the clinical room project was a valuable addition as it will help the most vulnerable in our community.

Dove Lodge becoming more active in the local volunteer community, has been a priority over the past year, which has included an improved Facebook presence.

Building maintenance and compliance have again been a significant draw on our resources. This year we needed a new pair of heating boilers, which was a considerable and unforeseen expense.

The year ends in a sound financial position.

We must now continue to face the consequences of the pandemic and prepare for the long term challenges it will produce.

Mike Clayden

Director/Company Secretary

April 2020

I report on the accounts for the year ended 31 March 2020 set out on pages five to eleven.

Respective responsibilities of trustees and examiner

The Charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to:

• examine the accounts under Section 145 of the 2011 Act
• to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
• to state whether particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) Which gives me reasonable cause to believe that, in any material respect, the requirements

• to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
• to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK an Republic of Ireland (FRS 102) (effective 1 January 2015).

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

 

		31.3.20 £	31.3.19 £
INCOMING RESOURCES FROM	Notes
Other trading activities	2	126,940	121,590
Investment income	3	146	85
Total		127,086	121,675
EXPENDITURE ON
Raising funds		134,151	120,248
Charitable activities
Management and administration		320	104
Total		134,471	120,352
NET INCOME/(EXPENDITURE)		(7,385)	1,323
RECONCILIATION OF FUNDS
Total funds brought forward		561,423	560,100
TOTAL FUNDS CARRIED FORWARD		554,038	561,423

CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities. 

The notes form part of these financial statements

Balance Sheet at 31 March 2021

	Notes	31.3.20 £	31.3.19 £
FIXED ASSETS
Tangible assets	7	715,000	500,000
CURRENT ASSETS
Debtors	8	7,097	9,246
Cash at bank and at hand		71,410	66,223
		76,507	75,469
CREDITORS
Amount falling due within one year	9	(24,469)	(14,046)
NET CURRENT ASSETS		54,038	61,423
TOTAL ASSETS LESS CURRENT LIABILITIES		769,038	561,423
NET ASSETS		769,038	561,423
FUNDS Unrestricted funds Revaluation Reserve	10	554,038 215,000	561,423 -
TOTAL FUNDS		769,038	561,423

These notes form part of these financial statements

Balance Sheet - continued at 31 March 2020

The charitable company is entitled to exemption from audit under Section 479A of the Companies Act 2006 relating to subsidiary charitable companies for the year ended 31 March 2020. 

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. 

The financial statements were approved by the Board of Trustees on 21st July 2020 and were signed on its behalf by: 

A.Kelly - Trustee

1. ACOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property - Not provided

Taxation

The charity is exempt from corporation tax on it’s charitable activities.

Fund accounting

Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged o the Statement of Financial Activities in the period to which they relate

2. OTHER TRADING ACTIVITIES

	31.3.20 £	31.3.19 £
Office rents and room hire	126,777	121,499
Other income	163	91
	126,940	121,590

 

3. INVESTMENT INCOME

	31.3.20 £	31.3.19 £
Investment income	146	85

 

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

	31.3.20 £	31.3.19 £
Independent Examiners fees	200	200

 

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees" remuneration or other benefits for the year ended 31 March 2020.

Trustees' expenses
Travel expenses of £58 were paid to the Chairman for the year ended 31 March 2020 (£62-2019).

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

	31.3.20 4	31.3.19 4
No employees received emoluments in excess of £60,000.

7. TANGIBLE FIXED ASSETS

	Freehold Property £
COST
At 1 April 2019 and 31 March 2020	500,000
Revaluation Increase 31st March 2020	215,000
NET BOOK VALUE
At 31 March 2020	715,000
At 31 March 2019	500,000

8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

	31.3.20 £	31.3.19 £
Trade debtors	1,730	3,558
Prepayments and accrued income	5,367	5,688
	7,097	9,246

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

	31.3.20 £	31.3.19 £
Trade creditors	3,039	2,131
Other creditors	11,444	9,159
Accruals and deferred income	9,986	2,756
	24,469	14,046

10. MOVEMENT IN FUNDS

	At 1.4.19 £	Net movement in funds £	At 31.3.20 £
Unrestricted funds General fund	561,423	(7,385)	554,038
TOTAL FUNDS	561,423	(7,385)	554,038

Net movement of funds, included in the above are as follows: 

	Incoming resources £	Resources expended £	Movement in funds £
Unrestricted funds General fund	127,086	(134,471)	(7,385)
	127,086	(134,471)	(7,385)

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2020. 

	31.3.20 £	31.3.19 £
INCOMING RESOURCES
Other trading activities Office rents and room hire Other income	126,777 163	121,499 91
	126,940	121,590
Investment Income Investment Income	146	85
Total income resources	127,086	121,675

EXPENDITURE

Direct Charitable Expenditure Staff and volunteers expenses Telephone post and stationary Compliance Data Network Repairs and maintenance Insurance Utilities expenditure Cleaning Computer consumables Sundries	651 2,415 2,687 5,129 34,729 3,933 10,016 3,440 6,562 241	686 1,866 0 0 36,404 4,590 8,219 3,116 4,473 370
	69,803	59,724
Staff Costs Wages Pensions	60,273 4,075	56,662 3,862
	64,348	60,524
Support Costs Governance Costs Accounting professional fees Annual return Bank and credit card charges	206 13 101	0 0 104
	320	104
Total resources expended	134,471	120,352
Net income/(expenditure)	(7,385)	1,323

This page does not form part of the statutory financial statements