Dove Lodge Annual Report 2020-2021

The Year of Covid Income was in excess of £110,000.00 for the year despite the Covid epidemic. We received a grant from the local authority of £25,000.00. Repairs, maintenance and freehold improvements were once again substantial this year. We were able to conclude the exterior painting, replaced the blinds and carpet in the Amberley room, carry out C2 & C3 upgrades to the building, upgrade Room 5 and finally cure the foyer damp issues. A small surplus of £3k+ was the final result. Liquidity has been healthy despite the epidemic this year and remains strong with the ‘net current assets’ at a level of in excess of £57k at the year end. The organisation’s reserves policy is in place and is constantly reviewed.

R.M.Rogers

This has been a challenging year, and at this time, like the whole country, we are hopeful of returning to the new normal as soon as possible, whatever that may be? This will allow us to return to supporting our community. On the financial side, we have been able to maintain a satisfactory level of reserves, and our cost to income levels are regularly reviewed in line with our policy. We do expect the next financial year to be more complex and are preparing for this possible eventuality. On behalf of myself and the trustees, we wish to thank the staff for their effort and dedication during the year. I also personally thank the Trustees for their support.

Victoria Rhodes Chairman of Trustees.

This year has seen a significant upheaval in life for us all. Dove Lodge kept open throughout the whole period as far as possible to enable services to continue for our community. The lockdown time was not wasted. We now have an online meeting room booking system allowing all users to book rooms at any time. We have increased our Facebook offering keeping our community and users informed about what is going on in the Lodge. With a Mailchimp service allowing subscription to our monthly newsletter and essential Building service updates. Subscription available through our website. We also had a major electrical installation upgrade while the building was quiet, reducing disturbance to a minimum for our users. We come to the end of the year with a reduced staff team, supportive trustees. Our offices are not all let now, and meeting room bookings are very low. We will see this pandemic out and await the time we can return to a full service enabling us to serve our community. At that time, more people will need the help of our resident groups to recover from the problems caused by an extended lockdown. The year ends in a sound financial position, but with the expected loss of tenants and reduced meeting room bookings, we will not spend as much as usual on building improvements in the coming year. We must now continue to face the consequences of the pandemic and prepare for the long term challenges it will produce. Evolve for the new normal.

Mike Clayden Director/Company Secretary April 2021

I report on the accounts for the year ended 31 March 2021 set out on pages five to eleven.

Respective responsibilities of trustees and examiner

The Charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to:

- examine the accounts under Section 145 of the 2011 Act

- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and

- to state whether particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) Which gives me reasonable cause to believe that, in any material respect, the requirements

- to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and

- to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK an Republic of Ireland (FRS 102) (effective 1 January 2015).

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached

Independent Examiner's Report to the Trustees of Dove (Littlehampton) Ltd

Signed:

John Hall MBA MCIhort
John Hall Consulting Ltd

Date: 10 August 2021

		31.3.21 £	31.3.20 £
INCOMING RESOURCES FROM	Notes
Other trading activities	2	110,657	126,940
Investment income	3	36	146
Business Rates Covid Grant		25000
Total		135,693	127,086
EXPENDITURE ON
Raising funds		127,048	134,471
Charitable activities
Management and administration		5,203	320
Total		132,251	134,471
NET INCOME/(EXPENDITURE)		3,442	(7,385)
RECONCILIATION OF FUNDS
Total funds brought forward		554,038	561,423
TOTAL FUNDS CARRIED FORWARD		557,480	554,038

CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities. 

The notes form part of these financial statements

Balance Sheet at 31 March 2021

	Notes	31.3.21 £	31.3.20 £
FIXED ASSETS
Tangible assets	7	715,000	715,000
CURRENT ASSETS
Debtors	8	4,979	7,097
Cash at bank and at hand		71,104	71,410
		76,083	78,507
CREDITORS
Amount falling due within one year	9	(18,603)	(24,469)
NET CURRENT ASSETS		57,480	54,038
TOTAL ASSETS LESS CURRENT LIABILITIES		772,480	769,038
NET ASSETS		772,480	769,038
FUNDS Unrestricted funds Revaluation Reserve	10	557,480 215,000	554,038 215,000
TOTAL FUNDS		772,480	769,038

These notes form part of these financial statements

Balance Sheet - continued at 31 March 2021

The charitable company is entitled to exemption from audit under Section 479A of the Companies Act 2006 relating to subsidiary charitable companies for the year ended 31 March 2021. 

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. 

The financial statements were approved by the Board of Trustees on 23rd July 2021 and were signed on its behalf by: 

V.Rhodes - Trustee

1. ACOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property - Not provided

Taxation

The charity is exempt from corporation tax on it’s charitable activities.

Fund accounting

Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged o the Statement of Financial Activities in the period to which they relate.

2. OTHER TRADING ACTIVITIES

	31.3.21 £	31.3.20 £
Office rents and room hire	110,637	126,777
Other income	20	163
	110,657	126,940

 

3. INVESTMENT INCOME

	31.3.21 £	31.3.20 £
Investment income	36	146

 

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

	31.3.21 £	31.3.20 £
Independent Examiners fees	200	200

 

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees" remuneration or other benefits for the year ended 31 March 2021.

Trustees' expenses
Travel expenses of £20 were paid to the Chairman for the year ended 31 March 2021 (£58-2020).

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

	31.3.21 4	31.3.20 4
No employees received emoluments in excess of £60,000.

7. TANGIBLE FIXED ASSETS

	Freehold Property £
COST
At 1 April 2020 and 31 March 2021	500,000
Revaluation Increase 31st March 2020	215,000
NET BOOK VALUE
At 31 March 2021	715,000
At 31 March 2020	715,000

8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

	31.3.21 £	31.3.20 £
Trade debtors	348	1,730
Prepayments and accrued income	4,361	5,367
	4,979	7,097

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

	31.3.21 £	31.3.20 £
Trade creditors	615	3,039
Other creditors	9,169	11,444
Accruals and deferred income	8,819	9,986
	18,603	24,469

10. MOVEMENT IN FUNDS

	At 1.4.20 £	Net movement in funds £	At 31.3.21 £
Unrestricted funds General fund	554,038	3442	557,480
TOTAL FUNDS	554,038	3442	557,480

Net movement of funds, included in the above are as follows: 

	Incoming resources £	Resources expended £	Movement in funds £
Unrestricted funds General fund	135,693	(132,251)	3442
	135,693	(132,251)	3442

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021. 

	31.3.21 £	31.3.20 £
INCOMING RESOURCES
Other trading activities Office rents and room hire Other income HMRC Covid Grant	110,637 20 25000	126,777 163 0
	135,657	126,940
Investment Income Investment Income	36	146
Total income resources	135,693	127,086

EXPENDITURE

Direct Charitable Expenditure Staff and volunteers expenses Telephone post and stationary Compliance Data Network Repairs and maintenance Insurance Utilities expenditure Cleaning Computer consumables Sundries	109 3,767 1,210 193 40,850 3,933 6,564 3,112 7,198 115	651 2,415 2,687 5,129 34,729 3,933 10,016 3,440 6,562 241
	67,051	69,803
Staff Costs Wages Pensions	56,433 3,563	60,273 4,075
	59,996	64,348
Support Costs Governance Costs Accounting professional fees Annual return Bank and credit card charges	5,096 13 95	206 13 101
	5,204	320
Total resources expended	132,251	134,471
Net income/(expenditure)	3,443	(7,385)

 

This page does not form part of the statutory financial statements