19th Annual Report 2020-2021

Dove (Littlehampton) Ltd Company No. 4370552 – Reg. Charity No. 1097703

Trustees of the Charity

Victoria Rhodes Chairman

Sandra Anderson (Resigned 22nd October 2021)

Kayleigh Butters Appointed 3rd September 2021

Resigned 4th February 2022

David Chace (Appointed 23rd July 2021)

Chris Fuller (Appointed 4th February 2022)

John Jones (Resigned 22nd October 2021)

Paul Joseph (Appointed 3rd September 2021)

 Peter Smith (Resigned 3rd September 2021)

 

Directors of the Limited Company

Victoria Rhodes (Chairman (Appointed 21st July 2021))

Mike Clayden (Company Secretary & Director)

Sandra Anderson (Resigned 22nd October 2021)

Kayleigh Butters (Appointed 3rd September 2021

Resigned 4th February 2022)

David Chace (Appointed 23rd July 2021)

Chris Fuller (Appointed 4th February 2022)

John Jones (Resigned 22nd October 2021)

Paul Joseph (Appointed 3rd September 2021)

Peter Smith (Resigned 3rd September 2021)

 

Dove Lodge

Bob Rogers (Finance & Administration Officer) Retired October 2021

Chairman’s Annual Report April 2021

This has been an interesting year, seeing what the future holds for us. At this time of writing, we are recruiting new team members with a focus on User care and promoting the services we provide the community of Arun.

We welcome the new trustees that have joined us this year. Each with a complementary skill set which will help us strengthen our organisation.

On the financial side, we have been able to maintain a satisfactory level of reserves, and our cost-to-income levels are regularly reviewed in line with our policy.

Looking to the future we have our twenty-year celebration in October 2022 of serving the community of Arun.

On behalf of myself and the trustees, we wish to thank the staff for their effort and dedication during the year. I also personally thank the Trustees for their support.

Victoria Rhodes Chairman of Trustees.

Acting Finance Officers Report

At the end of this trading year, we find ourselves looking to the future.

The pandemic is now slowly subsiding and we are confident that shortly we can return to a full service enabling us to serve our community. At that time, more people will need the help of our resident groups to recover from the problems caused by an extended lockdown.

We are still short staffed and looking for a viable long-term solution reflecting our needs as an organisation and the direction we wish to travel. Our new staffing will concentrate more on User Care and marketing. The board now feel we need a stronger presence in our community of Arun.

We have increased our Facebook offering keeping our community and users informed about what is going on in the Lodge. With a Mailchimp service allowing subscription to our monthly newsletter and essential Building service updates. Subscriptions available through our website.

Our offices are not all let now, but meeting room bookings are slowly recovering. Helped in part by our online booking system.

The year ends in a sound financial position but in light of the current financial situation, we will not spend as much as usual on building improvements in the coming year.

We have managed this year a small surplus and to carpet the rear corridor (a long-time ambition) and to move away from our own server to 365 cloud services in the hope of reducing costs.

Mike Clayden
Director/Company Secretary
Acting Finance officer
April 2022

Report of the Trustees

Report of the Trustees For the Year Ended 31 March 2022

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2018. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES
Objectives and aims

The principal activities of the charity in the year under review were those of assisting in the promotion and improving the efficiency and effectiveness of charities and the application of charity resources by the provision and management for charities and voluntary organisations where they are carrying out charitable activities of office accommodation, conference, training and other facilities, services or support in the Arun District of West Sussex. The Policy of the charity is to continue this work in the future utilising all available resources for the benefit of other local charitable organisations.

STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number

04370552 (England and Wales)

Registered Charity number

1097703

Registered office

49 Beach Road
Littlehampton
West Sussex
BN17 5JG

Trustees

D Chace
C Fuller
P Joseph
V Rhodes
S Anderson (resigned 22nd October 2021)
K Butters (appointed 3rd September 2021, resigned 4th February 2022)
J Jones (resigned 22nd October 2021)
P Smith (3rd September 2021)


Company Secretary

M Clayden

Independent examiner: Mr John Hall MBA MCIHort - John Hall Consulting Ltd

Report of the Trustees
For the Year Ended 31 March 2021

Approved by order of the board of trustees on 5th August 2022 and signed on its behalf by: M Clayden - Secretary

Independent Examiner’s Report to the Trustees

I report on the accounts for the year ended 31 March 2022 set out on pages five to eleven.

Respective responsibilities of trustees and examiner

The Charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to:

  • examine the accounts under Section 145 of the 2011 Act
  • to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
  • to state whether particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:
(1) Which gives me reasonable cause to believe that, in any material respect, the requirements

  • - to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
  • - to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK an Republic of Ireland (FRS 102) (effective 1 January 2015).

have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Statement of Financial Activities and Balance Sheet

 
   

31.3.22

£

31.3.21

£

INCOMING RESOURCES FROM Notes    
Other trading activities  2 109,734 110,657
Investment income 3 65 36
Business Rates Covid Grant     25000
Total   109,863 135,693
       
EXPENDITURE ON      
Charitable activities   104,323 127,048
Management and administration   210 5,203
Total   104,323 132,251
       
NET INCOME/(EXPENDITURE)   5,540 3,442
RECONCILIATION OF FUNDS      
Total funds brought forward   557,480 554,038
TOTAL FUNDS CARRIED FORWARD   563,020 557,480

CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities. 

The notes form part of these financial statements

Balance Sheet at 31 March 2022

 
 

 

Notes

31.3.21

£

31.3.20

£

FIXED ASSETS      
Tangible assets 7 715,000 715,000
CURRENT ASSETS      
Debtors 8 1,790 4,979
Cash at bank and at hand   66,182 71,104
    67,972 76,083
CREDITORS      
Amount falling due within one year 9 (7,152) (18,603)
NET CURRENT ASSETS   60,820 57,480
TOTAL ASSETS LESS CURRENT LIABILITIES   775,820 772,480
NET ASSETS   775,820 772,480

FUNDS

Unrestricted funds

Revaluation Reserve

 

10

 

 

557,480

215,000

 

557,675

215,000

TOTAL FUNDS   772,480 772,675

These notes form part of these financial statements

Balance Sheet - continued at 31 March 2022

The charitable company is entitled to exemption from audit under Section 479A of the Companies Act 2006 relating to subsidiary charitable companies for the year ended 31 March 2021. 

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. 

The financial statements were approved by the Board of Trustees on 23rd July 2022 and were signed on its behalf by: 

V.Rhodes - Trustee

Notes to the Financial Statements

1. ACOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property - Not provided

Taxation

The charity is exempt from corporation tax on it’s charitable activities.

Fund accounting

Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged o the Statement of Financial Activities in the period to which they relate.

2. OTHER TRADING ACTIVITIES

 
 

31.3.22

£

31.3.21

£

Office rents and room hire 109,734 110,637
Other income 65 20
  109,863 110,657

 

3. INVESTMENT INCOME

 
 

31.3.21

£

31.3.20

£

Investment income 52 36

 

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

 

31.3.21

£

31.3.20

£

Independent Examiners fees 200 200

 

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees" remuneration or other benefits for the year ended 31 March 2022.

Trustees' expenses
Travel expenses of £20 were paid to the Chairman for the year ended 31 March 2022 (£58-2020).

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

 
 

31.3.22

4

31.3.21

4

No employees received emoluments in excess of £60,000.    

7. TANGIBLE FIXED ASSETS

 
 

Freehold Property

£

COST  
At 1 April 2020 and 31 March 2021 500,000
Revaluation Increase 31st March 2020 215,000
NET BOOK VALUE  
At 31 March 2021 715,000
At 31 March 2020 715,000

8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

 
 

31.3.21

£

31.3.20

£

Trade debtors 1,790 348
Prepayments and accrued income 3,385 4,361
  5,175 4,979

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

 
 

31.3.21

£

31.3.20

£

Trade creditors 1,185 615
Other creditors 7,152 9,169
Accruals and deferred income   8,819
  8,337 18,603

10. MOVEMENT IN FUNDS

 
 

At 1.4.21

£

Net movement in funds

£

At 31.3.22

£

Unrestricted funds

General fund

 

557,480

 

 

5,540

 

 

563,020

TOTAL FUNDS 557,480 5,540 563,020

Net movement of funds, included in the above are as follows: 

 
 

Incoming resources

£

Resources expended

£

Movement in funds

£

Unrestricted funds

General fund

 

108,863

 

(104,323)

 

5,540

  108,863 (104,323) 5,540

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2022. 

Detailed Statement of Financial Activities

 
 

31.3.21

£

31.3.20

£

INCOMING RESOURCES    

Other trading activities

Office rents and room hire

Other income

HMRC Covid Grant

 

109,734

65

 

 

110,637

20

25000

  135,657 126,940

Investment Income

Investment Income

 

52

 

36

Total income resources 109,863 135,693

EXPENDITURE

 

Direct Charitable Expenditure

Staff and volunteers expenses

Telephone post and stationary

Compliance

Data Network

Repairs and maintenance

Insurance

Utilities expenditure

Cleaning

Computer consumables

Sundries

 

 

293

2,711

35

1,143

24,883

3,943

7,066

13,107

9,338

161

 

 

109

3,767

1,210

193

40,850

3,933

6,564

3,112

7,198

115

  62,680 67,051

Staff Costs

Wages

Pensions

 

38,641

2,786

 

56,433

3,563

  41,427 64,348

Support Costs

Governance Costs

Accounting professional fees

Annual return

Bank and credit card charges

 

 

123

13

80

 

 

 

5,096

13

95

 

  216 5,204
Total resources expended 104,323 132,251
Net income/(expenditure) 5,540 3,442

 

This page does not form part of the statutory financial statements

 

Independent Examiner’s Report on the Accounts

Report to the trustees / members of Dove (Littlehampton) Ltd

On accounts for the year ended 31st March 2022

Charity no 1097703

Set out on pages 1 & 2

I report to the trustees on my examination of the accounts of the above charity for the year ended 31st March 2022.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145 (5) (b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

  • the accounting records were not kept in accordance with section 130 of the Charities Act; or
  • the accounts did not accord with the accounting records; or
  • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Gerald Kimber

Date: 23rd Sept 2022

Address: 49 Beach Road, Littlehampton, West Sussex BN17 5JG