Decision Making Process & The Development Control Agenda

Until further notice due to the Coronavirus we are unable to accept PAPER planning applications, comments on planning applications, compliance complaints or forms relating to the Community Infrastructure Levy (CIL) as all staff are now working from home. Planning applications must be made electronically via the planning portal www.planningportal.co.uk . Comments on planning applications must be made on the online by searching for the application on the website and entering a comment https://www.arun.gov.uk/weekly-lists , compliance complaints must be made on the online form https://www.arun.gov.uk/planning-compliance and the submission of CIL forms (with the exception of CIL Form 1 which must be submitted with the planning application itself) must be sent to CIL@arun.gov.uk.

There is currently no change to the Council’s scheme of delegation and some applications will still need to be determined at a Committee meeting. The Council has recently adopted new procedures in line with the Coronavirus Act 2020 to allow for Development Control Committees to be  held ‘virtually’. The Government sent a letter to local councils recently, which is attached here: Chief Planners Newsletter - March 2020.pdf [pdf] 135KB .

We will not issue any delegated officer decision to approve a major application or a minor application where there are a significant number of objections and the Parish/Town Council have not had the opportunity to comment because of the Covid 19 Pandemic until consultation has been carried out with the Chairman of the Development Control Committee and Portfolio Holder for Planning to confirm that they are in agreement that a decision can be issued.

 

Development Control Committee Decisions

A planning application will be presented to the planning committee known as the Development Control Committee where:

  • Any Major or Minor application for planning permission which prior to its determination is subject to a written representation from a Parish Council, Town Council or formal Parish Meeting, which has been received within the consultation period and which is in conflict with the recommendation of Officers. 
    • Major Development is:
    • 10+ dwellings / over half a hectare / building(s) exceeds 1000m²
    • Office / light industrial - 1000+ m² / 1+ hectare
    • General industrial - 1000+ m² / 1+ hectare
    • Retail - 1000+ m²/ 1+ hectare
    • Gypsy/traveller site - 10+ pitches
    • Site area exceeds 1 hectare
    • Minor Development is:
    • 1-9 dwellings (unless floorspace exceeds 1000m²) or under half a hectare
    • Office / light industrial - up to 999 m²/ under 1 hectare
    • General industrial - up to 999 m²/ under 1 Hectare
    • Retail - up to 999 m²/ under 1 hectare
    • Gypsy/traveller site - 0-9 pitches
  • Any Major or Minor application which would create a new access or egress via the A27,A29, A284 and A259 roads. This is irrespective of any comments made by the Parish Council.
  • Any household application where the ward member has submitted a written request to the Chairman and/or Vice Chairman of the Development Control Committee before the end of the statutory consultation period shall be referred to the Development Control Committee where it is on sound planning grounds.

An agenda is prepared containing the report and recommendation for each application being presented. This will be available to the public five working days before the meeting. Councillors receive a copy of the agenda. The case file and plans are also available to them. For further details of how the committee works and information on how to register to make a written submission at the meeting please see the separate information below on Making a Submission at Development Control Committee. To see agendas and minutes of meetings please go to our Development Control Committee page.

 

Delegated Authority

Other than the applications listed above which are decided by the Development Control Committee all other decisions are delegated and are made by the Group Head of Planning Services and Team Leaders who  have been delegated the authority to determine applications. These decisions include:

  • Householder applications to alter or enlarge a single house, including works within the curtilage (boundary/garden) of house
  • Change of use (no operational development)
  • Adverts
  • Listed building extensions / alterations
  • Listed building demolition
  • Application for relevant demolition of an unlisted building within a Conservation Area
  • Certificates of Lawfulness (191 and 192)
  • Prior Notifications
  • Permissions in Principle  and Technical Detail Consent

They will consider the following before making a decision:

  • details of the application
  • details of the case officer's site visit
  • all consultation responses received
  • the advice and case officer's recommendation.

 

Who makes the decision on a planning application?

The Scheme of Delegation is the set of rules which determines whether a planning application will be decided by Councillors at the Development Control Committee or by planning officers under the delegated powers given to them by the Council.

Part 4 – Officer Scheme of Delegation can be found in the Council's Constitution 

 

Virtual Attendance and Written Submissions at Development Control Committee Meetings

Arun District Council has always encouraged public involvement in the planning process and one of the key ways of achieving this is to encourage public contributions at Development Control Committee meetings.

The Council has recently adopted new procedure rules in line with the Coronavirus Act 2020 to allow for meetings to be held 'virtually'. The meetings will not be held at Council Chamber. These procedures are for a temporary period and allow for meetings to take place virtually with members and officers attending via a video link and for the meeting to be broadcast live.

Public participation in these meetings will be retained by allowing either attendance via Zoom or  by the submission of written statements depending on the individuals preference. Only those who have made a written submission in support or in objection to the proposal and the applicant or agent can make a submission to a Committee meeting and only if they have  registered in accordance with the formal procedure and up to the maximum allowed in the table below. All those  who have made a submission at the point that the Agenda for the meeting is prepared, will receive a letter advising of the date and time of the Development Control Committee meeting and provided with instructions on how to register to make a contribution  and the procedure  that must be followed. A list of those wishing to make submissions will be prepared on a first come, first served basis up to the maximum allowed. Please note that those who  do register to make submissions, will have their name published in the public domain.  

A copy of the committee agenda, containing the officer's report and recommendation, are published on the website at least 5 working days before the meeting. Those submitting a written submission are advised to read the published report in advance. The report includes a summary of the written representations received and a section of comment upon these representations.

If for any reason the application/item is no longer to be considered by the Development Control Committee the Council will endeavour to notify the interested parties. For this reason, please always provide your phone number and call us if you change your mind about making a submission at the meeting.

To avoid possible confusion, the Council regrets that it cannot accept the registration of written submissions in any other manner than that specified in the letter sent out to those who have registered an interest in the application. The Committee will not be able to hear the written submission of any party who has not formally registered.  It is not possible for the Council to accept, 'prior' or 'holding' registrations, you can only register once you have received notification of the meeting.

The visual presentation of material at Development Control Committee will be restricted to that information submitted as part of the application (and/or prepared by officers in respect of any other item) in accordance with the visual presentation procedures agreed by the Planning Committee.

Times, dates and venues for Development Control Committee meetings are available from the Committees Team on 01903 737611.

 

Committee Arrangements For Speaking: Number and Order of Speakers

Speaker
Time Allowed
1. Planning Officer - to present and if necessary update the report, particularly regarding further written representations received
 
2. Town or Parish Council/Meeting Representative
 
1  submission can be made ( either a written submission which will be read out or attendance via zoom) It cannot exceed 3 minutes
3. Objectors to the Application
MMaximum of 2 Submissions (either written submissions which will be read out or attendance via zoom) They cannot exceed 3 minutes each
4. Applicant/Agent/Supporters
Maximum of 2 submissions (either  written submissions which will be read out or attendance via zoom) They cannot exceed 3 minutes each.
The Planning Officer is there to deal with any errors of fact which have arisen or any necessary clarification of policy or other issues.
 
Committee members are there to debate and determine the application, involving Officers as necessary.
 
Arun District Council Members are entitled to address the Committee at the discretion of the Chairman in accordance with Standing Orders. Therefore, they are excluded from this process.
 

 

Decisions

In any of the above cases, a formal decision notification will be issued once the decision has been made. This will be emailed or posted to the applicant or to the agent, if the applicant has appointed one, and it will also be published on the website. It will contain details of any conditions or reasons for refusal and details of how to appeal if there are conditions or it is a refusal.