Decision Making Process & The Planning Committee Agenda

Planning Committee Decisions

A planning application will be presented to the planning committee known as the Planning Committee where:

  • Any Major or Minor application for planning permission which prior to its determination is subject to a written representation from a Parish Council, Town Council or formal Parish Meeting, which has been received within the consultation period and which is in conflict with the recommendation of Officers. 
    • Major Development is:
    • 10+ dwellings / over half a hectare / building(s) exceeds 1000m²
    • Office / light industrial - 1000+ m² / 1+ hectare
    • General industrial - 1000+ m² / 1+ hectare
    • Retail - 1000+ m²/ 1+ hectare
    • Gypsy/traveller site - 10+ pitches
    • Site area exceeds 1 hectare
    • Minor Development is:
    • 1-9 dwellings (unless floorspace exceeds 1000m²) or under half a hectare
    • Office / light industrial - up to 999 m²/ under 1 hectare
    • General industrial - up to 999 m²/ under 1 Hectare
    • Retail - up to 999 m²/ under 1 hectare
    • Gypsy/traveller site - 0-9 pitches
  • Any Major or Minor application which would create a new access or egress via the A27,A29, A284 and A259 roads. This is irrespective of any comments made by the Parish Council.
  • Any household application where the ward member has submitted a written request to the Chairman and/or Vice Chairman of the Planning Committee before the end of the statutory consultation period shall be referred to the Planning Committee where it is on sound planning grounds.

An agenda is prepared containing the report and recommendation for each application being presented. This will be available to the public five working days before the meeting. Councillors receive a copy of the agenda. The case file and plans are also available to them. For further details of how the committee works and information on how to register to make a written submission at the meeting please see the separate information below on Making a Submission at Planning Committee. To see agendas and minutes of meetings please go to our Planning Committee page.

 

Delegated Authority

Other than the applications listed above which are decided by the Planning Committee all other decisions are delegated and are made by the Group Head of Planning Services and Team Leaders who have been delegated the authority to determine applications. These decisions include:

  • Householder applications to alter or enlarge a single house, including works within the curtilage (boundary/garden) of house
  • Change of use (no operational development)
  • Adverts
  • Listed building extensions / alterations
  • Listed building demolition
  • Application for relevant demolition of an unlisted building within a Conservation Area
  • Certificates of Lawfulness (191 and 192)
  • Prior Notifications
  • Permissions in Principle  and Technical Detail Consent

They will consider the following before making a decision:

  • details of the application
  • details of the case officer's site visit
  • all consultation responses received
  • the advice and case officer's recommendation.

 

Who makes the decision on a planning application?

The Scheme of Delegation is the set of rules which determines whether a planning application will be decided by Councillors at the Planning Committee or by planning officers under the delegated powers given to them by the Council.

Part 4 – Officer Scheme of Delegation can be found in the Council's Constitution.

 

Attendance and Written Submissions at Planning Committee Meetings

Arun District Council has always encouraged public involvement in the planning process and one of the key ways of achieving this is to encourage public contributions at Planning Committee meetings.

When it has been confirmed that an application is to be heard at committee  anyone who has submitted written comments on the application will be contacted and advised of how to register to speak or submit a written statement. You must follow the instructions contained in the notification as the committee will not be able to  hear any party who has not formally registered;

A copy of the committee agenda, containing the officer's report and recommendation, are published on the website at least 5 working days before the meeting. Those submitting a written submission are advised to read the published report in advance. The report includes a summary of the written representations received and a section of comment upon these representations.

If for any reason the application/item is no longer to be considered by the Planning Committee the Council will endeavour to notify the interested parties. For this reason, please always provide your phone number and call us if you change your mind about making a submission at the meeting.

It is not possible for the Council to accept, 'prior' or 'holding' registrations, you can only register once you have received notification of the meeting.

The visual presentation of material at the Planning Committee will be restricted to that information submitted as part of the application (and/or prepared by officers in respect of any other item) in accordance with the visual presentation procedures agreed by the Planning Committee.

Times, dates and venues for Planning Committee meetings are available from the Committees Team on 01903 737611.

 

Committee Arrangements For Speaking: Num ber and Order of Speakers

Speaker
Time Allowed
1. Planning Officer - to present and if necessary update the report, particularly regarding furth er written representations received
 
2. Town or Parish Council/Meeting Representative
 
1  submission can be made. It cannot exceed 3 minutes
3. Objectors to the Application
MMaximum of 2 Submissions. They cannot exceed 3 minutes each
4. Applicant/Agent/Supporters
Maximum of 2 submissions.They cannot exceed 3 minutes each.
The Planning Officer is there to deal with any errors of fact which have arisen or any necessary clarification of policy or other issues.
 
Committee members are there to debate and determine the application, involving Officers as necessary.
 
Arun District Council Members are entitled to address the Committee at the discretion of the Chairman in accordance with Standing Orders. Therefore, they are excluded from this process.
 

 

Decisions

In any of the above cases, a formal decision notification will be issued once the decision has been made. This will be emailed or posted to the applicant or to the agent, if the applicant has appointed one, and it will also be published on the website. It will contain details of any conditions or reasons for refusal and details of how to appeal if there are conditions or it is a refusal.