Road Closure Orders

 

Following the message from the Prime Minister on 14th June 2021 England remains at ‘Step 3’ of Coronavirus steps to recovery.  As a Local Authority we are closely monitoring Coronavirus developments and following government guidance, along with any localised restrictions or Public Health guidance.  Please note that new or additional event, filming or outdoor activity applications cannot be accepted.

For up to date Coronavirus information from Arun District Council, please visit https://www.arun.gov.uk/coronavirus. For government information, visit https://www.gov.uk/coronavirus 

Events in 2021 which have been previously acknowledged as provisionally reserved continue to be received for assessment, but this must be in advance of the minimum timescales in the Council’s Events Policy to allow adequate review time for all agencies involved.   

Organisers are advised to consider their individual positions and the implications mass gatherings may have on the transmission of Covid-19, and note all applications for any activity upon, or impacting on, Arun District Council controlled land must be supported at the time of application by a full Covid-19 Risk Assessment, Management Plan and all other supporting and required documents.  Organisers are further advised to have a plan in place for event cancellation, should that course of action be necessary which should include communicating any changes to all those involved (contractors, employees/volunteers and public and emergency services), and check the validity of insurance prior to application.

Further information from WSCC Public Health assistance / guidance regarding Covid-19 Risk Assessment is provided below for your reference. If you have any questions in relation to the content of either document please contact WSCC Public Health by emailing publichealth@westsussex.gov.uk

Covid-19 letter to event organisers.pdf [pdf] 112KB

COVID-19 Checklist for Events (Licensed or other for mass gatherings of more than 30 people).pdf [pdf] 185KB

A road closure order is required for any event which may stop the flow of traffic on a public highway. A road closure does not automatically suspend parking restrictions like pay and display, permit holder only or limited waiting bays. If you require these to be suspended, please read the information on the suspending bays page and make an application.

Applications are considered by the Group Head of Neighbourhood Services, in consultation with West Sussex County Council (WSCC), the police, fire and ambulance services and the local bus company. It is advisable to contact the highways department at WSCC on 01243 642105 to give them forewarning that you are applying for a road closure order. They will be able to help with any difficulties regarding the logistics of the closure. You must also notify any premises or properties that may be affected by the order well in advance of the event.

The organiser must have Third Party Public Liability Insurance with a minimum liability of £10million for the period you are on the highway. The insurance must be endorsed to cover the liability to and of the County Council, so as to cover them against any costs, claims or demands that may arise as a consequence of the event. You must confirm in writing that this cover is in place.

If an application is successful, it is down to the organisers to provide any necessary signage and barriers, which must be illuminated during hours of darkness and removed immediately after the event.

If an objection is raised by a consultee, it may be necessary for the organisers to amend their application. If the objection cannot be resolved in this way, the application will be referred to the next meeting of the relevant committee for a decision.

Please note that there is a minimum notice period of 6 weeks for a small event, and 8 weeks for a large event. To make an application please complete the Road Closure Order application form. Please make sure all information provided is accurate and clear. Any changes will delay the decision making process. You will be contacted by the council as soon as a decision has been made.