Poll clerk job description
Polling station staff are appointed by the returning officer and are responsible for making sure that the proper procedures for voting are followed. They ensure that voters are able to vote in secret whilst maintaining a COVID-secure environment. All staff employed to work at a polling station must complete the following:
online polling station training session to learn about the polling day processes followed by an online quiz. (approximately 1.5 hours depending on how many questions are asked in each session).
online training on how to use the polling station iPads (approximately 1.5 hours depending on how many questions are asked in each session).
We will be providing Perspex screens to separate voters from staff, masks, cleaning wipes and antibacterial gel to each of the polling stations, and will provide staff with clear instructions as to how they can maintain social distancing whilst working. We have also written to all electors in advance to advise that only two electors will be permitted in the polling station at any one time and that masks or visors need to be worn.
Polling station opening hours
Polling Stations will be open for voting from 7am until 10pm. Polling Station staff must be able to report to their polling station by 6:15 am at the latest and will be on duty until the polling station has been cleared up shortly after 10pm. Although there will be opportunities for refreshment breaks, if you accept a role at a polling station you are consenting to working during the hours of poll without a rest break and in excess of the maximum working hours provided by the Working Time Directive
You must make your own arrangements for refreshments and meals as you are not permitted to leave the polling station premises during your working hours. Although you will be able to take breaks outside if you need to remove your mask.
Poll clerk duties
Poll clerks assist the presiding officer in the conduct of the ballot. Poll clerks need to comply with any instructions from the presiding officer, deal with electors and maintain the secrecy of the ballot.
Their main duties are:
- Attend the relevant training sessions.
- Help set up the polling station under the direction of the presiding officer (this may involve some lifting).
- Follow the instructions given to use the iPads provided at the polling station to record that an elector has voted.
- Issue ballot papers to electors.
- Help presiding officers to ensure the polling station is open promptly at 7am
- Conform to the current arrangements in place to maintain a COVID secure working environment.
- Ensure that voters are able to cast their vote in secret.
- Be polite and professional when dealing with electors and other visitors.
- Work as part of a team.
- Keep the polling station tidy.
- Help to dismantle the polling station and ensure the room is returned to good order as per the instructions of the presiding officer.
- Any other duties as instructed by the presiding officer.
A basic understanding of the election process
Previous election experience
Previous customer service experience
Skills and personal attributes
Good communication skills
Good personal presentation
A commitment to customer care
Good administration skills and attention to detail
Ability to carry out work as instructed, even under pressure
A team player and flexible attitude
Calm under pressure
Punctual and reliable
Able to lift polling booths/ballot boxes etc
Must not have worked in support of a political party/candidate at the election
Be willing to attend a training session
Must not have been convicted of an offence under electoral legislation
Acceptance of waiving of Working Time Directive for period of employment
In return, you can expect
Full training in your role and responsibilities
Full written instructions
All stationery and equipment to carry out your duties
Regular visits on polling day from a deputy returning officer or polling station inspector
Direct-line contact to the elections office who will advise on any contentious issues
Contact details for your colleagues
Estimated work commitment
- 3 hours training in advance
- 17 hours on polling day
Please note that elections payments will be paid on 31 May 2021, the deadline for mileage claims is Friday 21 May. Any mileage claims received after this date will be paid on 30 June 2021.
Polling Day: £170 Gross amount plus an additional £25 cleaning fee.
Travel: 45p per mile for car journeys (non-taxable).
All staff employed by the returning officer must be absolutely impartial and must not canvass for, assist or openly support a candidate or political party at election time.
All staff will be required to sign an agreement to maintain the secrecy of the poll.
If you are an employee of Arun District Council you must ensure you have your line manager’s permission to carry out election duties during your working hours.