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Our electoral services privacy notice explains how we use your personal information and tells you about your privacy rights and how the law protects you.
We collect information about you in order to provide you with the electoral services such as electoral registration, conducting elections and polls.
We will be asking you for:
We keep records about potential and actual electors, voters, citizens, candidates and their agents, staff employed at an election and the people we need to pay. These may be written down or kept on a computer.
The Electoral Registration Officer (ERO) and Returning Officer (RO) are data controllers who collect and use information about residents to enable us to carry out legal obligations of compiling the electoral register and running national and local polls.
The legal basis for using this information is covered by section 9A of the Representation of the People Act 1983, with additional requirements in the Electoral Administration Act 2006 where each Registration Officer must take all steps necessary to carry out their duty to maintain the register of electors.
We will, based on your nationality, include your name on the Electoral Register so that you are able to vote.
It is important that our records are accurate and up-to-date as they will help make sure that our staff are able to provide you with the help, advice or support you need. Whilst it is not a requirement that you provide an email address or telephone number it does provide us with a quick and easy way to contact you about your registration.
The process of checking residents personal identifiers to ensure eligibility for inclusion in the Electoral Register is overseen by the Cabinet Office via the IER Digital Service.
The Department for Work and Pensions use registration data to verify the identity of new applicants, and the Cabinet Office will inform local authorities when people have moved out of their area.
Other occasions when your information needs to be shared include:
Under the Representation of the People Regulations 2001:
We are required by law to report certain information to appropriate authorities – for example:
Any third party that we share your information with will not share this further for any other purpose.
We will use this information to process your application and retain your details on the electoral service’s database. We will also use this information to enable us to write to you to confirm that we have the correct information, as well as informing you of forthcoming elections and polls.
The Electoral Registration Officer & Returning Officer need to process your personal data in order to prepare for and conduct elections. Your details will be kept and updated in accordance with our legal obligations and in line with statutory retention periods and the periods in our retention schedule.
You do have some legal rights in respect of the personal information we collect from you. Please see our Privacy policy page for further details.
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at: https://ico.org.uk/concerns/.
You can also contact our Data Protection Officer by email at data.protection@arun.gov.uk.