This privacy notice relates to the following online application forms:

- What’s on Events

- Sussex by the Sea What’s on Calendar

We collect this information about you and your event in order that we can promote your event to the public.

What information is being collected?

We will be asking you for

• your name
• your email address

Why we collect this information?

We will use the information for

• contacting you regarding your application.
• promoting your event

Who we might share your information with?

We may share your personal information with

Internally:

• cleansing
• outdoor services
• housing
• foreshores
• leisure
• engineers
• parks
• licencing
• environmental Health
• councillors
• emergency planning
• eco-regeneration
• property and estates

Externally:

• stakeholders
• emergency services
• West Sussex County Council
• leisure operator
• contractors such as ISS Lifestyle
• the public via the Council’s and Sussex By the Sea website
• the public via the Council’s and Sussex By the Sea social media pages i.e. Facebook

All external agencies will not share your information with any other party or use it for any other purpose.

What we do with your information

We will

• use this information to keep in contact with you
• use this information to promote and raise awareness of your event

How long we will keep your information

All information submitted in the What’s On Events Form will be kept for no longer than 3 years.

Your rights

You do have some legal rights in respect of the personal information we collect from you. Please see our Privacy policy page for further details.

You can also contact our Data Protection Officer by email at data.protection@arun.gov.uk.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at: https://ico.org.uk/concerns/.