Privacy notice planning compliance
Our preliminary enquiries privacy notice explains how we use your personal information and tells you about your privacy rights and how the law protects you. We collect information about you in order to investigate complaints about matters which do not have permission under the planning acts and associated regulations.
Information we collect
As part of the process we will be asking you for:
- your name address and contact details
- any information you have included to support your complaint such as reports, photographs, plans, maps and drawings
- any information gathered during the investigation of a complaint
Why we collect this information
Personal data will be processed for duties related to our functions of investigating an alleged breach, and possible enforcement and prosecution of an offence. This could include financial and criminal investigations or tasks reasonably required to carry out these functions.
Who we might share your information with
We will share information including personal data with other departments in the council to support the effective operation of our work or where we believe that the information may relate to a potential breach of non-planning matters.
We will share personal data externally where it is reasonably required to carry out elements of our work. Information will also be shared when requests are received by legitimate law enforcement bodies carrying out their public role.
What we do with your information
Your information will be used to enable us to determine if there has been a breach and what action we may take to resolve the breach.
Enforcement files are confidential and the details of complainants are only released in limited circumstances, for example, where we require your assistance with a prosecution.
How long we keep your information
In accordance with our Data Retention Policy information on planning enforcement files is kept permanently.
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at: https://ico.org.uk/concerns/.
You can also contact our Data Protection Officer by email at firstname.lastname@example.org.