Choosing A Good Agent
Until further notice due to the Coronavirus we are unable to accept PAPER planning applications, comments on planning applications, compliance complaints or forms relating to the Community Infrastructure Levy (CIL) as all staff are now working from home. Planning applications must be made electronically via the planning portal www.planningportal.co.uk . Comments on planning applications must be made on the online by searching for the application on the website and entering a comment https://www.arun.gov.uk/weekly-lists , compliance complaints must be made on the online form https://www.arun.gov.uk/planning-compliance and the submission of CIL forms (with the exception of CIL Form 1 which must be submitted with the planning application itself) must be sent to CIL@arun.gov.uk.
There is currently no change to the Council’s scheme of delegation and some applications will still need to be determined at a Committee meeting. The Council has recently adopted new procedures in line with the Coronavirus Act 2020 to allow for Development Control Committees to be held ‘virtually’. The Government sent a letter to local councils recently, which is attached here: Chief Planners Newsletter - March 2020.pdf [pdf] 135KB .
We will not issue any delegated officer decision to approve a major application or a minor application where there are a significant number of objections and the Parish/Town Council have not had the opportunity to comment because of the Covid 19 Pandemic until consultation has been carried out with the Chairman of the Development Control Committee and Portfolio Holder for Planning to confirm that they are in agreement that a decision can be issued.
Types of construction professional
There are many different types of construction professional (architects, surveyors, engineers, builders and tradesmen), who at first glance appear to offer the same end product, however strictly speaking a surveyor is not an architect and an architect is not an engineer but in many instances their roles may appear to overlap. Understanding the difference between each specialism is an important first step in any building project as it will help you to be certain that you are employing the right professional(s) for your project.
Planning agents can assist members of the public with making planning applications by providing advice on the planning process, drawing up plans or submitting applications on their behalf. if an agent submits an application on your behalf, the Council will correspond directly with the agent.
A list of agents registered with the Royal Town Planning Institute can be found at their website.
An architect is the individual who oversees and manages the entire building project - from initial designs, submission of plans, right the way through to final completion on the ground. Typically an Architect approaches a project from the point of view of the aesthetic appearance of the project and how it fits in with the surrounding built and natural environment. Of course the architect has to consider much more than just the building's appearance, they will seek to combine the best materials, systems and working practices into their final design with the aim of providing the highest standard of building to their client.
For an individual to use the title "architect" he or she must be registered with the The Architects Registration Board (ARB). The Architects Registration Board is the body set up by Parliament as the independent UK regulator of architects. It is the body which maintains the Register of Architects which lists the name of every architect in the UK.
On a large project an architect may well employ the services of different types of surveyors and engineers who will each contribute their particular skills to the design challenges faced.
There are various different types of surveyor - Building Surveyor, Quantity Surveyor, Land Surveyor etc. In essence the role of a surveyor is to measure, quantify and calculate distances, objects etc. The purpose for making these calculations may be to assess project costs or to set out in detail a site for valuation or a proposed building project, further to this they may also assess the project at different stages to ensure that the design and regulations are being met.
Whilst strictly speaking a surveyor does not specialise in designing buildings, over many years of practice they will have gained the skills and knowledge necessary to be able to construct small scale structures such as an extension to an existing structure, outbuildings etc.
The point of view of a surveyor is likely to be more about the practicality of the structure rather than its appearance, whilst this is not to say that a design produced by a surveyor will be unattractive it may not have the design flair of a similar design by an architect.
Surveyors must be members of the Royal Institution of Chartered Surveyors (RICS). RICS maintain a searchable web based Register of Chartered Surveyors.
Click to search the RICS register
Today the term engineer is a very wide one and can cover a huge variety of disciplines, a building engineer is typically a professional who specialises in the design of a particular type of structure or system.
For example a Building Engineer may be consulted to design a specific component of a project such as a roof structure or its foundations. The Building Engineer's role includes both technical and management processes by which the building or component is designed, constructed, renewed and maintained. It is likely that the services of a Building Engineer would be employed by an architect to tackle a specific challenge in a project, the resulting designs would then be incorporated into the final scheme.
A Building Services Engineer may be tasked with designing the building's ventilation, energy systems or service infrastructure (amongst other things). Again the specific requirements of the different systems involved may influence the overall design of the structure, this is something that the architect would have to manage.
Builders and other tradesmen
Once you have settled on the final designs of your project the task of making the design a reality will fall to a builder and/or other types of tradesmen.
Your choice of builder will be very important as ultimately they will be delivering the final project. If you are employing an architect or surveyor to oversee your project they will be able to advise you on your choices. It is likely that they will invite local builders to tender for the work and draw up a suitable contract.
The Government has set up the TrustMark scheme to help provide guaranteed standards and protection to customers. If a firm is TrustMark registered, it is working to a code of practice set down by an approved Scheme Operator and standards that give you greater confidence and protection. Click to search for TrustMark certified tradesmen.
Things to check
Employing the right architect, surveyor or other construction professional to prepare plans and possibly supervise your proposed building works can contribute significantly to the successful completion of your project. To help choose the best person for your scheme we recommend you consider the following:
Are they a member of a recognised professional institution?
There are a number of professional institutions that regulate the building industry in the UK. Most now provide search directories on their websites that will help you to locate a suitable professional together with other forms of guidance and advice. Employing a properly accredited professional will also provide you with a mechanism through which to complain should you encounter any problems with the standard of service provided.
Are they part of a local practice?
It's always best to keep business local, not only will you be helping contribute towards Arun's local economy you will also be employing someone who knows the area and is used to dealing with local suppliers and builders. On top of this local professionals tend to be well known which will make it easier to get references and recommendations from people you know and trust.
What type of projects have they worked on before?
Different architects/surveyors specialise in different areas of work. It's a good idea to pick someone who has previous experience with projects similar to the one you are proposing. If your property is situated within a conservation area for example specialist expertise may be needed to put together an acceptable design that is sensitive to the character of the surrounding built environment.
Can they provide references and examples of their work?
When you first contact them ask them to provide references from previous clients and examples of work they have completed.
Can you find a professional person through recommendations from friends or neighbours?
One easy way to learn about an architect/surveyor is by word of mouth - maybe you know someone who has recently had work done to their property? If so find out who they used and ask if they would use them again.
Some other points
Ensure the extent of the professional’s responsibility is discussed and agreed in writing before any commitments are made. For example do you only want them to prepare plans or is site supervision included?
When selecting an architect/surveyor be sure to get a quote from more than one organisation. Choose the one that feels best for you but remember the cheapest quote does not mean that they will be the right person for the job. Selecting someone unsuitable may result in additional expenses further along the process.
Check what permissions will be required. Will both Planning and Building Regulation approval be required and if so will their quote include amending the plans (if required) to obtain the relevant approvals?
If you consider your job so small that you don’t require a professional then get advice from someone from within the construction industry you know and trust.
Your first meeting
Your architect, surveyor, engineer or builder will want to talk to you about your building project to understand what you want to achieve. Clear understanding at this early stage may prevent problems arising later. You should also talk to your chosen agent about:
- their fee;
- frequency of progress updates;
- informing you of anything which might affect the quality/cost of your project; and
- what information they need from you before they start work – for example, you may need to check deeds, find out who owns a wall, and so on.
When you reach agreement about the scope of the work, your agent must record this in writing. At the very least, the contract should state:
- what work the architect will do;
- the fee, or how it will be calculated;
- who is responsible for what;
- what professional indemnity insurance is in place; and
- any terms for settling disputes.
If you are employing an accredited professional, they should always make you aware of the routes to take should you wish to complain about the level of service you have been provided.