Privacy Notice Community Infrastructure Levy (CIL)
Your Personal Data
The Privacy Notice below explains how we use information about you and how we protect your privacy in relation to this service.
If you have any concerns or questions about how the Council is handling your personal data, these can be raised with the Council's Data Protection Officer.
Any concerns or questions about the CIL process need to be raised with The CIL Officer:
Telephone: 01903 737448
What we need
We will collect basic personal information about you which includes your:
- telephone number
- email address
- agent details etc.
together with information you have given us and information that we receive from third parties e.g. landlords.
If you apply for an exemption or relief from CIL, then further personal information may be required to be collected and retained in order to grant the relief/exemption, such as utility bills, bank statements, mortgage details, insurance details etc.
We may also need to collect visual images (site photos) and financial details (associated with payment of fees and evidence documents).
When you contact the CIL Team by phone, email or post, in order to deal with any service related matter you raise or wish to comment on, we will ask you for certain personal information in order to be able to assist with your enquiry or comment. This information will need to be recorded and retained on our systems.
Property ownership information is sought in some instances from the Land Registry where required to serve Notices in order to ascertain and confirm liable parties.
How the law allows us to use your personal information
The lawful basis that Arun District Council is processing your information is Article 6(1)(e) to perform a specific task in the public interest that is set out in the law. The law in this case is the Community Infrastructure Levy Regulations 2010 (as amended).
Why we need it
The Council uses your personal information in order to deal with CIL related matters such as the determination of CIL liabilities, checking previous reliefs/exemptions granted to ascertain eligibility, answer queries on land searches and populating the Local Land Charges register.
What we do with it
Your personal information may be shared with other Council services in order to ensure our records are accurate and up-to-date, and to improve the standard of the services we deliver. We are careful to minimise such sharing; whenever we share your information we do everything we can to make sure it is protected. We will only use your information in ways which are permitted by the General Data Protection Regulation and the current UK Data Protection law.
This authority has a duty to protect the public funds it administers and may use information held about you for all lawful purposes including, but not limited to, the prevention and detection of crime including fraud and money laundering.
The Council may also use your information for the purpose of performing any of its statutory enforcement duties. It will make any disclosures required by law and may also share your information with other bodies responsible for detecting/preventing crime including fraud or auditing/administering public funds.
Any obligations required on a development under CIL are also required to be recorded on the Local Land Charges Register. The Council may use your information for the purpose of performing any disclosures required by law to persons requesting a search on the Local Land Charges Register.
Additionally, any CIL Notices issued bearing your name and address will also be copied to any other persons who have a material interest in the land contained within the site edged red of the planning application/permission. Your agent (if applicable) will also receive a copy unless you have expressly requested that they do not.
All CIL Notices will also be published as part of the relevant planning application in our online planning register. Personal details such as your telephone number, email address and signature will be removed but your name and address will form part of the statutory planning register which is available publicly. Where necessary and applicable, your information may be shared with external bodies such as the Planning Inspectorate and the Courts. We will not disclose your personal information to third parties for marketing purposes.
What are your rights?
You have the right to:
- request a copy of your information (known as a subject access request)
- request rectification or erasure of your information
- request a restriction on the processing of your information
- object to processing of your information
- complain to the Information Commissioner’s Office about the way the Council processes your information
If you require further information about the use of your data or would like to exercise any of the above rights, please contact the Council's Data Protection Officer
How long we keep your information
We will keep your information for as long as it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons.
For further information on your rights as a data subject and to view the full Arun District Council Privacy Notice please visit: https://www.arun.gov.uk/data-protection/
Any questions on the CIL process or the personal information we need to collect from you?
Please contact: The CIL Officer
Telephone: 01903 737448