Privacy notice planned maintenance

Details of what information we collect from you, what we do with it and who it might be shared with.

Information collected

Some information is essential – we can’t maintain your property without them. Other information is optional. However, if you choose not to tell us something we may not give you the help you need. When you apply we’ll ask you for the information shown below. Essential information is marked with a *

  • *Personal details including your name and address
  • Health information, for example any disabilities you may have
  • Ethnicity and language spoken
  • Preferred contact details, which could be a phone number and/or email address

Why we collect this information

We collect your information for the following purposes:

  • Personal details are used to identify you
  • Health information is used to assess your needs
  • Ethnicity and language spoken are collected so that we are able to offer extra assistance if needed, for example a translator
  • Preferred contact is used to contact you if we have any questions and to arrange getting access to your home to do the works

Who we might share your information with

We may share your information with external contractors who are working for us to provide maintenance. We have data sharing agreements with these contractors which strictly control how they store and use your personal information. We are allowed to do this under the Housing Act 1985 and the Housing Construction and Regeneration Act 1996.

What we do with your information

The information you provide is used for us to execute our public duty under:

  • The Housing Act 1985
  • The Landlord and Tenant Act 1985
  • The Housing and Construction Act 1996

We will only share your name and contact details with our external contractors. Your health and financial information is not shared with anyone.

How long we keep your information

Our external contractors will destroy your personal data once the works are complete.

Your rights

You do have some legal rights in respect of the personal information we collect from you. Please see our Privacy policy page for further details.

You can also contact our Data Protection Officer by email at

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at: