Event safety

Please see the following: Government counter terrorism information and Counter Terrorism Protective Security Advice.pdf [pdf] 3MB.

It is the responsibility of the event organiser to keep all volunteers, invited outside agents/suppliers and the public that attend your event safe. Completing a risk assessment would help to do this.

Risk assessments

A risk assessment is a process where you look for and identify all hazards associated with your event and put adequate measures in place to ensure the safety of everybody involved. It applies to yourselves as organisers, any helpers involved, invited outside agents and all of the public that may attend your event. You may download and use this Risk Assessment template.docx [docx] 80KB to get you started. 

A hazard is anything which has the potential to cause harm. The risk is how likely that a hazard will cause actual harm. When assessing your risks, you also need to consider the severity of the injury that may be sustained. These are classed as high, medium or low:

  • High - Very serious injury that requires hospital treatment e.g. break of major bones, eye injury, fatality
  • Medium - Injury that requires some medical knowledge, such as first aid e.g. sprains, minor burns and scalds
  • Low - Everyday injury that you may be able to deal with e.g. graze, bruise, small cut

For further help and guidance, please see the Purple Event Safety Guide.pdf [pdf] 918K. And see the Sussex Local Authorities’ local emergency planning group guide for event organisers

Notifying other authorities and emergency services

To reduce the severity of the risk even further you could liaise with the Police or West Sussex County Council Highways on traffic management issues. You should consider erecting signage to direct visitors safely into and around your event. 

The Sussex Local Authority Emergency Planning Group have provided this   Guidance on Event Planning.pdf [pdf] 452KB

For further guidance, please contact events on 01903 737920 or email events@arun.gov.uk.